Staff Handbook

Forms and Resources

Division Committees and Lists

Faculty and Staff

Faculty Committees

Faculty Committees by Faculty

Research Supervisors

Appointments

Appointment Procedures - Read this first

Appointment Recommendation Form

Postdoc Application Form

Departing Faculty Arrangement Form

Guests and Volunteers

Guests staying up to 10 days may be issued a Guest Card following this process

Guest Data Sheet

Volunteer Guidelines

Volunteer Data Sheet

Volunteer Agreement

Confidentiality Statement for Guest

Confidentiality Statement for Volunteer

Patent and Copyright Agreement

Minor Volunteers and Summer Hires

Guidelines for Programs with Minors

Volunteer Agreement minor

Volunteer Data Sheet

Parental medical consent for a minor

Confidentiality Agreement

Patent and Copyright Agreement

Student Hires

Student Employee Data Sheet (xls)

Visiting Student Programs

Visitng Student Researcher (Graduate)
Forms can be obtained here - Read this first

Sample letter of invitation (doc)

Visiting Graduate Student Procedures

Visiting Graduate Student Request form

Visiting Undergraduate Researcher Program

Safety Orientation Check List

Chemical Safety Manual

Chemical Safety Video

Key Authorization Form

Lab Safety Orientation Registration

New Researcher Check-In List

Division Check-Out List

Sponsored Research Information

Division Approval Form

Grant Manager Assignments

Information for Proposals

Minimum Overhead Review and Approval Form

Cost Transfer and Labor Distribution Adjustment Form (xls) 
Note: instructions are on the second page of the spreadsheeet

Policies and Procedures Related to Sponsored Research

Other Resources

Administrative Policies and Procedures

Caltech Code of Conduct

Employee Handbook

Facilities Use and Technical Agreements

Financial Services Policies and Procedures

HR Institute Policies

Invention Disclosure Form

PCard Reconcilliation Date for 2018

Petty Cash Fund Voucher (Slip)

Procurement Forms

Records Retention Schedule

Seminar Handbook

Seminar Poster Uploads
TechMart Access Request Form

Vacation Calendar

Related Links

Athenaeum (x8200 for front desk)

Auditoriums

Bookstore (x6161)

Caltech Dropbox

Caltech Forms

Caltech Today

Campus Maps

Catering (x3388)

CardQuest (P-Card) (x6273, x6257)

CCE Admin Vacation Calendar

Credit Union (x6300)

Facilities Management (x4717)

FedEx Service Center (x6008)

Graphic Resources (x6701)

Housing (x6176)

Human Resources (x3300)

HR Guidelines and Forms

IMSS (x3500)

IMSS Utils System

Institute Holidays

Library (Millikan x6401; SFL x3405)

Mail Services (Post Office) (x6371)

Maintenance (x4717)

Master Calendar Login

Parking (x8877)

Procurement Services (x8900)

Red Door (x6158)

Registrar (x6354)

Security Office (x4701 - non-emergency)

Shops (Carpentry, Electrical, Keys) (x4717)

Telephones (x5995)

Transportation (x4703)

Travel (x8900)

Wired (x8006)